How to create confirmation emails + 25 templates for your inspiration

Picture this. You are browsing an online store, fall in love with one of the items in stock, place your order, pay for it, and then… 

Silence. 

After a couple of hours of waiting and guessing, you’ll finally get a slight chill running up your back. And you will probably be asking yourself, “Did my order go through?” or “Have I just been scammed?” 

No doubt, this is an excellent script for an online purchase horror story. But if you are a business owner, you better not make it a reality for your customers. 

The good news is there’s an easy way to deal with it — a confirmation email.

Statistically, confirmation emails have one of the highest engagement rates, with an average of 60% open rates and 20% click rates

So, to help you raise your engagement rates and enhance relationships with customers, we collected 25 templates of confirmation emails for various occasions.

Pick those that suit your business, customize them and launch in a few clicks with Dashly 👇

Get your copy of 25 confirmation email templates and boost customer engagement

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But first, let’s check if we’re on the same page regarding what such an email is.

This is a confirmation email

There is so much buzz around this tool of marketing automation and for a good reason.

Why are confirmation emails are important

Confirmation emails have a great power to:

• Reduce post-order anxiety 
  Simply by reassuring customers that whatever step they took, it turned out to be successful, and you are taking action to deliver the best experience and guide them through their next steps. 

• Deliver important information
  Such as shipping details, booking dates, and directions, links to events a client has registered for, and also ways to contact you or find answers to questions they might be having. Without this information at hand, users will be left fumbling in the dark, and the whole process becomes less formal and potentially more complicated.

• Update customers on the next possible steps
  Should they confirm their subscription or order? How and when will they get their order or sign in to the event they have registered for? How will they find your venue? And what should they prepare beforehand? 

And perhaps most importantly, confirmation emails can provide additional sales opportunities. 

For example, what can be more annoying for a customer and awkward for you than promotional emails hitting their inboxes every other day without any response? 

Luckily, confirmation emails can ease this situation for both customers and your marketing team. Then, depending on what they ordered, you can suggest a few related products they might be excited about.

Crate&Barrel marketing team created a perfect example of an order confirmation email. They send accurate product suggestions based on customer data that boost sales for the company.

Keep rich customer data in one place to provide personalized communication in every channel

Learn more about data tracking in Dashly

Time to go through each of the different types of confirmation emails and the best examples you can use for your marketing activities. Stay tuned! 

Types of confirmation emails with 25 templates

Order confirmation emails template

An order confirmation email is an email that is sent after a customer completes a purchase. It reassures them that their order is successful and being processed. With confirmation of the key details, your customer isn’t left alone without any information whatsoever.

For example:

It usually includes all the necessary details about the order itself, payment, shipping, and delivery. 

With order confirmation emails, customers can double-check and refer to it whenever needed. 

1. Thank you for your order email template

Subject Line: Thank you for shopping with [Store]!

2. Confirmation of the payment email template

Subject Line: We have received your payment!

3. Purchase confirmation email template

Subject Line: Your [Store] order of [Product]

4. Shipping confirmation email template

Subject Line: Your [Store] order of [Product] has been shipped!

5. Return request confirmation email template

Subject Line: Your [Item] return summary

6. Order cancellation confirmation email template

Subject Line: Your order on [Company] is canceled

Booking confirmation emails

You can send this type of confirmation emails to a customer that books a hotel room, a table at a restaurant, a flight, a tour, etc.

As is to be expected, the main goal of this email is to confirm the booking and deliver information about the time and place, together with any other necessary instructions. Reasonably enough, the client will be expecting such confirmation. 

Make sure you send all the necessary information in your booking confirmation emails:

• Booking/reservation details (such as an identification code, date, and time)
• Venue address 
• Contact details in case they have special requests
• Page to manage the booking 
• Button to add it into a calendar (that’s a great bonus for them!)
• Button to download a receipt or tickets (if they’re attending an event)

By including all this info, you make sure the booking confirmation emails serve their purpose — a person will get all the essential details.

How to make a good email campaign and not get flagged as spam

Read

7. Confirmation of the hotel reservation email template

Subject Line: Thanks! Your booking at [Hotel] is confirmed

8. Event ticket confirmation email template

Subject Line: [Event] ticket paid successfully! Check your ticket details.

9. Restaurant reservation confirmation template

Subject Line: Thank you for your reservation at [Restaurant]

10. Appointment confirmation email template

Subject Line: Your appointment at [Company] is confirmed

11. Venue reservation confirmation template

Subject Line: Can’t wait to welcome you at [Venue]

12. Car rental confirmation email template

Subject Line: You reserved a car at [Company]

Registration confirmation emails

Similar to a booking, registration confirmation emails are emails that users receive after registering for a specific event. Their main goal is to confirm the user’s participation and provide them with the event details. So, while setting up a triggered message for your marketing automation strategy, include the following details:

• Event title
• Event description
• Date and time
• Directions or a button to join the event (if it’s online). 

Additionally, you can place a countdown and a CTA button that offers to add the event to their calendar. These details are vital to customers, especially when it comes to online transactions. 

Here is an example of the registration confirmation email:

13. Email confirmation of the event template

Subject Line: You’re in! Here’s your [Conference] invitation

14. Event link confirmation email template

Subject Line: Your Next [Webinar] in [Company] Confirmation

Subscription confirmation email templates

Subscription confirmation emails are usually sent to users after they sign up for newsletters or services. They can be sent as welcome emails thanking your new subscribers, or as a double opt-in to confirm their wish to be included in the list. It should be an essential point in the list of your marketing activities and customer communication.

These confirmation emails help both you and users make sure they haven’t made a typo. Here’s one of the great examples of subscription confirmation:

For your marketing team, capturing valid emails is essential as it increases the database quality and prevents your confirmation emails from getting into spam.

Pro tip: Don’t forget to engage subscribers to visit your socials also. To catch the reader’s eye, add some examples of the posts from your socials to the email you send.

15. Thank you for your subscription email template

Subject Line: Welcome to [Company]!

16. Confirmation of the sign up email template

Subject Line: Your sign-up details for [Service]

17. Confirm service activation email template

Subject Line: Thank you for joining us. Let’s start jamming!

Pro tip: Along with sign-up details, you can provide some basic onboarding to your product or service, tell about basic functionality and mention that your support team is always ready to help.

18. Online magazine subscription confirmation email template

Subject Line: Welcome to your [Company] membership

19. Confirming newsletter subscription email template

Subject Line: You’re in! Thanks for subscribing to [Newsletter]

20. Double opt-in confirmation email template

Subject Line: Please confirm your subscription to [Company]

Cancellation automated confirmation emails

This is perhaps the trickiest type of confirmation email because letting go of a customer is not the most pleasant part of business. But remember that if they decide to cancel their subscription for whatever reason, a proper goodbye can play a vital role in their opinion about your company and brand. 

Plus, there is always a chance that customers might reconsider their decision at any time in the future or have second thoughts while reading your cancellation email.

So inserting a button ‘Restart your membership’ at the end of an email is never a bad idea.

Pro tip: Just look at the YouTube marketing strategy for customers return. Highlighting the Premium plan advantages, they make the reader think twice about the subscription cancellation.

21. Confirming unsubscription email template

Subject Line: We’re sorry to say goodbye

22. Confirming newsletter unsubscription email template

Subject Line: Your [Company] subscription is canceled

Create personalized automated email campaigns for any goal with Dashly

Learn more about email marketing in Dashly

Feedback confirmation email

Feedback confirmation emails are sent to users after they contact a company to resolve an issue with a service or leave a review or feedback. This type of email is more useful for customer support than marketing. Send a confirmation email in any given situation. It’s an excellent way of showing users that you care.

However, your marketing and sales teams can use feedback to enhance their strategy and work with potential customers’ doubts.

Here’s what it looks like:

When customers leave an inquiry, they want to be sure that it was received and worked on, and they will be contacted as soon as their issue is resolved. Even though users might be prepared for your answer to take some time, don’t leave it too long.  Otherwise, they will start looking for information elsewhere. Or worse, close your site and forget about your service.

An email can solve this problem.

If users leave feedback on your product or brand, it’s nice to send a thank-you email with confirmation that their review has been published. 

Automated confirmation emails are an effortless gesture, really. Yet, they will be appreciated by your customers. They show them that you value the time they took to share their experience.

Read also:
Why Sales Funnel Reporting Matters for Your Growth Strategy 
What is an Automated Sales Funnel? Explained Simply

23. Received inquiry confirmation email template

Email subject line: We received your inquiry!

24. Thank you for your feedback confirmation email template

Email subject line: Your opinion is important to us!

25. Review confirmation email template

Email subject line: Thank you for reviewing [Item] on [Company]

Before we take off with instructions on how to actually set up a confirmation email, let’s knock down the confirmation email samples listed above. 

Writing confirmation emails: structure and tips

1. Subject line

Please, keep in mind that email confirmations are very straightforward, so make sure their subject lines don’t digress from the topic. Try to find a balance between telling users what your confirmation email is about and being a little more creative. 

Let’s have a look at five endorsed confirmation email subject lines that will result in higher open rates:

• Your [Company] Order Confirmation [Number] — detailed and useful
• Good news! We’ve got your order! — positive and friendly
• Thanks for signing up! Verify email now — instructive and straightforward
• Psst! You’re in [Event]— funny and encouraging
• [Company] Appointment confirmation — straight to the point

We suggest A/B testing a few options to choose those that work the best for your customers.

2. Greeting and thank you

That’s where personalization steps in. Simply greeting your customers by name and including “Thank you” will be a real game-changer, as it will make them feel appreciated and encourage more robust relationships (which are an eventual goal of this marketing activity).

3. Core content

This is the essential part of a confirmation email and a whole reason your subscribers are expecting one. Meticulously consider each element of the email’s body, depending on the product or service you provide.

What details are essential for a customer to get the job done?

If it’s getting too messy, our advice is to include the essential information on the subject in the email text and lead them back to the site to access their full booking or order details.

4. Redress information

While writing confirmation emails, try to think ahead of the users and anticipate their next steps by providing links to relevant landing pages they might be interested in, such as tips, FAQs, and instructions. Another possible option is to simply include your contact details in your confirmation emails so that they can reach you directly.

Feel free to choose one of these options or do a bit of both.

Pro tip: Adding an image of the purchased product to the email gives a customer a chance to double-check their order and personalizes their experience. If you send an event confirmation or a subscription confirmation email, you can add an image that represents your company, brand or resonates with your values.
It’s not mandatory, but images or other visual elements improve text readability.

And perhaps most importantly, any email (and a confirmation email is not an exception) should include an “Unsubscribe” button because they are required by spam policy and increase your email deliverability.

For example, in Dashly, you can’t send any email for your marketing automation unless it has an “Unsubscribe” option.

How to set up a confirmation email in practice

With a reliable marketing tool, you can configure an automatic sending of the email confirmation in no time. All you need is: 

• an “event name” assigned to the user action (purchase, subscription, booking, etc.) on the website after which you want to send email for any event confirmation; 
• email sending tool integrated with your CRM to record those events and send email; 
• and confirmation email design and copy.

Let’s walk through the email set-up process step-by-step on the Dashly example. 

Step 1. Decide where users conduct a trigger event on your website

As you already know, a confirmation email is sent to contacts who’ve completed a particular action, such as placing an order, booking a hotel room, etc. When they do so, they usually fill in the form or click the button, which becomes your trigger event for a confirmation email to be sent. 

Examples of event names: user_registered, user_paid, booking_ticket1, user_subscribed. But you can name them whatever you want.

• If it is your customer already, their email is already on the lead card. Thus, you don’t need to create email capture forms to send a confirmation when customers click the “buy” or “pay” buttons. 
• If it’s a new website visitor, you need to get the contacts first. For this, business uses lead capture forms, lightbox pop-ups, chatbots. You send confirmation only when website visitors fill out that form with the email and click the target button. 

So, define where to show a lead capture message. Let it be an email subscription pop-up. By clicking the “I’m in” button of which, the website visitor should receive the confirmation email.

So the action is done, and the “subscribe_me” event is already in your CRM. 

Time to create an email.

Step 2. Design confirmation email content

Dashly has a few confirmation email templates to choose from — welcome ‘thank you’ type emails to subscription cancellation ones. Plus, you can always create a confirmation email from scratch.

When done with that, continue customizing the content in the chosen confirmation template by filling in the fields.

Or, if you decide to create your unique email copy, check out our tips on how to create a top-notch email that boosts conversions.

Step 3. Choose a trigger event for your email

Now let’s go back to the event you chose.

If integrated with Dashly, you’ll easily find the event for confirmation in the list by typing it in the relevant field.

Don’t forget to set the time when the message will be sent. Here you have two options — either straight after the event is completed or after a certain period of time (after a time lag). 

It’s better to set a 1-min timeout. Thus, the event trigger has enough time to work.

Step 4. Sending settings

To avoid sending another email to a customer that has already performed a required action (e.g. confirming their subscription) after receiving the first email, don’t forget to tick the “Don’t send again to those who have answered” box.

Step 5. Select a goal

At this step, you should choose a goal for your email — an event that you want a user to complete after they receive your confirmation.

Most commonly, goals for confirmation email campaigns are predefined by the information you include in your email body which presupposes that they complete a specific action that you embed into your email body while creating a copy. 

Applying goals to your confirmation email will show you who opened it, clicked on the button, signed in, and perhaps equally importantly, who did not.

Now let’s sort out the goals that might be particularly useful for confirmation emails.

• Clicked on the link in the message

Set it as a goal for double opt-in subscriptions and other types of emails that provide clickable information such as links to events, landing pages with hot offers, articles from your blog posts that might be relevant to the user, and many more.

• Made on order 

Let’s say you want to up-sell or cross-sell and provide a few related products in your confirmation email, depending on what the customer ordered. Usually, they come under titles like ‘Customers also bought’ or ‘You might also like’.

• Signed in 

If you are a software developer or an online magazine, then you can insert a link or a button that routes users to the sign-in page of your service. By choosing the message goal ‘Signed in’, you will see how many users actually logged in after receiving a confirmation email.

• Session started

A confirmation email that a customer gets after subscribing to a service or an online event can also contain a button or a link that activates the session. Simply put, users log in to the service or event and start using it by pressing the button included in a confirmation email.

• Registered 

Let’s say users left their emails to be on a waiting list for an online event or to get a demo version of the product. If you expect them to register through your confirmation email, then this goal can be particularly useful.

Step 6. Review your confirmation email campaign

Double-check all information to make sure everything is in its place. Give a name to your confirmation campaign and assign it to a suitable folder, so it won’t get lost. 

At this step, you can also configure a sequence of confirmation messages and activate custom events for the previous messages of the sequence so that you’ll be able to choose them as trigger events for the next follow-up email.

Thus, defining all the scenarios of your marketing automation.

Step 7. Test, analyze, adjust 

This one goes beyond the set-up process, but is a final and integral part of it. Without it, you won’t be able to evaluate your confirmation email campaigns. You can’t improve the result if you don’t know it, right? So set up analytics for your confirmation campaigns and track their success.

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Now grab your copy of 25 confirmation email templates

Your order confirmation emails don’t have to be mediocre and boring. On the contrary, they can be informative, supportive, and even bring smiles. In other words, it’s your chance to delight and build trustful, friendly relationships. Help users with the next step they need to take and guide them by their hand. 

If you feel lost and have no idea where to start, don’t hesitate to use our confirmation email template! With slight adjustments and personalization, you’ll come up with something unique. Grab it here 👇

Reduce post-order anxiety and build trust to your brand with confirmation emails

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FAQ

Dashly is a conversational marketing platform that helps businesses connect to their customers. With our main features (chatbots, live chat, pop-ups), you can establish consistent productive communication, build trust, and, eventually, grow revenue.